- Governing policy
The Assessment, Submission, Extension and Feedback Procedures (“procedures”) relate to the Assessment Policy. These procedures outline for students the process for submitting assessment, including how to request an extension and the importance of assessment feedback for student learning.
- Scope
These procedures apply to all higher education subjects at the Institution.
- Principles for assessment submission, extension and feedback
3.1 Each assessment task has an associated Assessment Brief document, which is available on the subject page on Moodle. The Assessment Brief outlines the assessment instructions and a detailed rubric, as well as the due date and submission type.
3.2 Students must make a genuine attempt, and submit, all assessment tasks, otherwise they may not have achieved all learning outcomes satisfactorily to pass a subject (refer to the Assessment Policy). Assessments must be submitted by the due date and through the submission type outlined in the Assessment Brief. Each assessment submission needs to display a Student Declaration Form, completed by the student(s) submitting the assessment task. Student Declaration forms are available on Moodle.
3.3 All written assessments must be uploaded through Turnitin.
3.4 Informal requests for extensions three days or less can be through discussion between the student and the lecturer. In discussions with the lecturer, students must clearly identify the circumstances which have led to the informal extension request and how these circumstances adversely affected their ability to meet the assessment due date.
3.5 Informal requests for extensions must be made up to two days prior to the due date and the extension can be for no more than three calendar days.
3.6 If the extension request is for four calendar days or more, or is within two days of the assessment task due date, then the formal procedure must be followed, in accordance with section 4.
3.7 Formal applications for assessment extension must be made electronically through a ‘Assessment Extension Request Form’ available on Moodle, no later than two business days before the due date.
3.8 Assessments submitted after the due date and without formal extension approval are subject to grading penalties, in accordance with section 4.2.
3.9 Deferred assessments may be granted where extenuating circumstances have prevented the student from submitting the assessment. An application for a deferred assessment must be supported by documentary evidence.
3.10 An unexcused absence or lack of submission of any assessment task does not warrant an extension or deferred assessment. In such circumstances, the student may not be eligible to pass the subject concerned (see also paragraph 3.2).3.11 Assessment feedback is constructive and timely and supports student learning.
- Formal assessment extension and deferred assessment procedures
4.1 A student must submit an Assessment Extension Request Form |
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4.2 Late assessment penalties | Assessments submitted after the due date and without formal approval will be subject to grading penalties. Saturday and Sunday are counted as two full days within the penalty schedule.
*For the purpose of recording an automatic fail seven to a maximum of 10 days after the due date, it is recorded in the Moodle gradebook as 0.1%. |
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4.3 Supporting evidence for extension of assessment due date | Each situation will be reviewed individually on a case -by-case basis using the evidence as outlined below. | ||||||||||||||||||||||||
Circumstance | Evidence | ||||||||||||||||||||||||
4.3.1 Student illness | A medical certificate, certifying that the student received medical attention in the week (seven calendar days) leading up to the assessment submission deadline and that the diagnosed condition would prevent/prevented the student from completing the assessment by the due date. | ||||||||||||||||||||||||
4.3.2 Illness of immediate family where student is principal carer | A medical certificate certifying that the immediate member of the family for whom the student was principal carer was ill and required the student in the week (seven calendar days) leading up to the assessment submission due date. | ||||||||||||||||||||||||
4.3.3 Personal wellness & serious illness circumstances | Students experiencing wellness issues, as outlined in the Student Wellness Policy and Student Wellness Procedures. In these cases, the student should contact a Wellness Officer, who will identify and support the student’s personal wellness circumstance.
If a student suffers an ongoing illness over a period of time and it affects his or her performance, he/she may submit a medical report to the Student Success Centre, who engages with the student on an on-going basis and support extension requests as required through the duration of their studies. |
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4.3.4 Students with disabilities | Students with a disability lodge the supporting documents/ evidence with the Student Success Centre Manager, in line with the Disability Policy and Student Disability Support Procedures. The Student Success Centre Manager engages with the student on an on-going basis and support extension requests as required through the duration of their studies. | ||||||||||||||||||||||||
4.3.5 Death or funeral of a member of the student’s family or a person with significant relationship to the student | · Official documentary evidence of the death or funeral, or a copy of the relevant published death or funeral notice in the week (seven calendar days) leading to the assessment due date.
· Evidence of the student’s relationship with the deceased. · A letter from a doctor or the funeral director stating that the student’s relationship to the deceased is acceptable. |
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4.3.6 Car accident | The police incident report or insurance company report. | ||||||||||||||||||||||||
4.3.7 Unforeseeable major disruption to the public transport system | A public statement or media release from the Roads and Traffic Authority (RTA) confirming the disruption. | ||||||||||||||||||||||||
4.3.8 Religious observance | A letter from the student’s place of worship stating the student is unable to attend examinations/submit an assessment due to religious observance or obligation. This must be provided at least two business days in advance of the assessment due date. | ||||||||||||||||||||||||
4.3.9 Sporting commitments at the State or national/international level or students representing the Institution at events | Documentary evidence confirming representative selection. This must be provided at least two business days in advance of the assessment due date. | ||||||||||||||||||||||||
4.3.10 Non completion of work integrated learning (WIL) professional placement hours | Students who have been unable to complete the required professional placement hours within the designated trimester can apply for an extension. This application should be made after consultation with the WIL Professional Placement Consultant or WIL team representative.
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4.3.11 Circumstances that do not constitute grounds for granting an extension |
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- Assessment feedback procedures
5.1 Assessment feedback |
Effective feedback includes:
Assessment feedback is provided to students in Moodle (this ensures feedback is recorded and available for review past subject sign off). |
- Roles and responsibilities
6.1 The lecturer is responsible for approving informal extension requests.
6.2 The Subject Lead (or main lecturer or WIL staff member for WIL extensions), in consultation with the Program Manager, is responsible for approving formal extension requests up until Friday of week 10, based on the evidence provided by the student, informing the student of the decision via email and filing all related documentation in the student management system.
6.3 The Vice President (Student Life) or delegate is responsible for approving formal extension requests that are submitted after Friday of week 10 (deferred assessments), based on the evidence provided by the student, informing the student of the decision via email and filing all related documentation in the student management system.
6.4 Student Success Centre Manager approves extension requests as part of the Individual Academic Access Plan, for students with personal wellness circumstances and students with disabilities.
6.5 Wellness Officers inform the student and lecturer, via email, of extensions approved by Student Success Manager, recording the extension approval on the student management system.
6.6 Lecturers provide timely and meaningful feedback to students through the approved assessment feedback tools.
- Related documents
Assessment Policy
Assessment Procedures
Complaints and Appeals Policy
Complaints and Appeals Procedures
Examinations Policy
Examinations Procedures
Disability Policy
Student Disability Support Procedures
Student Wellness Policy
Student Wellness Procedures
Student Examination Rules
Student Code of Conduct
Approved by the Course and Subject Committee on 14 March 2024