Admissions Procedures

a. Through the Universities Admissions Centre (UAC)

For undergraduate domestic and international students currently completing an Australian high school qualification or the International Baccalaureate (IB) Diploma.

b. Direct application

For students who are not eligible, or choose not to apply via UAC:

• online application form available on the Institution’s website; or
• paper-based application form.

c. Through an international representative 

Authorised agents may be used to facilitate the application process on behalf of prospective students. Also known as an education agent). The Institution ensures international representatives are appropriately authorised, monitored and reviewed in accordance with the Education Services for Overseas Students (ESOS) Act and the National Code. Applicants may contact the Institution directly to verify agent status.

2.2 Applications must be lodged before the relevant closing dates, including those set by UAC or the Institution.

2.3 Applications must include all required supporting documentation, which may include (but not limited to):

a. Academic transcripts and testamurs/completion certificates;

b. Evidence of English language proficiency;

c. Official translations for documents not issued in English. Translators in Australia must be certified by the National Accreditation Authority for Translators and Interpreters (NAATI);

d. Additional documents required for Advanced Standing applications (as per the Advanced Standing Policy and Advanced Standing Procedures);

e. Any other documents requested by the Institution.

2.4 Applications that do not include sufficient supporting documentation to meet all entry requirements may be considered for a ‘Conditional Offer’. This offer specifies the additional evidence required before a Full Letter of Offer can be issued.

2.5 Applications for Advanced Standing based on prior formal, informal and non-formal learning are assessed in accordance with the Advanced Standing Policy. Applicants are encouraged to submit relevant documentation for assessment alongside their application for admission to a course, but this can also be submitted at a later date.

2.6 Where a student has been issued a packaged offer (e.g., a Foundation Program and a Bachelor degree together) and the student requests to change their principal course (Bachelor degree) prior to commencing the Bachelor component, the request is treated as a new admissions assessment.

a. Whether the applicant meets the course entry requirements, including English language proficiency (for international applicants) and/or requirements for any alternative or special entry pathway.

b. The documentation submitted including:

• confirmation that all required documents have been provided;
• original or certified copies, or evidence from a Tertiary Admissions Centre where applicable;
• official translations for documents not issued in English.

3.2 The equivalency of international qualifications and recognition of overseas institutions is verified using authoritative resources including the Country Education Profiles or equivalent.

3.3 Assessment outcomes are recorded in the Institution’s student management system including (where applicable):

a. Details of previous qualifications and final grades;

b. Australian qualification equivalency;

c. English proficiency test results;

d. Details of any disabilities or learning needs.

3.4 If the applicant has applied for Advanced Standing based on prior learning, the application is referred to the relevant Dean/Associate Dean in accordance with the Advanced Standing Procedures.

3.5 Applicants seeking admission via a special entry pathway (e.g., an Aboriginal and/or Torres Strait Islander applicants or applicants with a disability requiring special learning support) are assessed in accordance with sections 7 and 8 in the Admissions Guidebook.

3.6 In exceptional circumstances, the DVC (Learning and Teaching) may approve variations to academic entry requirements. The Admissions team must provide supporting evidence and justification for any request. Variations approved under this delegation cannot be used to waive English language requirements.

3.7 The Institution reserves the right to verify the authenticity of all documents submitted as part of an application. Suspected fraudulent applications are subject to investigation and may result in refusal or withdrawal of an offer of admission or cancellation of enrolment.

4.1 Applicants (or their international representative) are notified within two business days, and the decision is recorded in the Institution’s student management system.

4.2 The outcome comprises one of the following:

a. Letter of Offer (including packaged courses);

b. Conditional Letter of Offer (including packaged courses);

c. A request for further documentation before decision can be made; or

d. Rejection of application.

4.3 Letters of offer include details of tuition fees, refund policies, terms and conditions and any legislative requirements relevant to the applicant’s enrolment.

4.4 If a Letter of Offer is issued, the documentation will include (but not limited to):

a. Letter of Offer for the course at the Institution;

b. Advanced Standing details (if applicable);

c. Acceptance of Offer and written agreement.

4.5 If a Conditional Letter of Offer is issued, the documentation will include the conditions that must be met before a full offer can be issued.

4.6 If an application is rejected, the notification will include the reasons for the decision.

UAC applications

4.7 Outcomes for UAC applications, including offers (if successful) are provided in accordance with the advertised UAC offer rounds. Instructions on how to accept the offer will be provided by UAC.

5.2 Applicants must make the appropriate financial arrangement or payment as applicable:

• pay the specified tuition fee deposit (for upfront full fee-paying students); or
• complete and submit the FEE-HELP/HECS-HELP Assistance form (for eligible domestic students only)

International students must return the signed Acceptance of Offer and written agreement and make the required payment before a Confirmation of Enrolment can be issued for use in their student visa application, if applicable.

5.3 The Acceptance of Offer is recorded in the Institution’s student management system. The Institution retains records of all admissions decisions and related documentation for two years after a student ceases to be an accepted student.

5.4 All personal information provided as part of the admissions process is handled in accordance with the Institution’s Privacy Policy. Applicant data will be stored securely and used only for the purpose of assessing admission and enrolment.

5.5 International students requiring a student visa will be issued with a Confirmation of Enrolment (COE) upon request, once all acceptance requirements are met.  Where an international student is under 18 years of age at the time of admission, the student must have approved accommodation and welfare arrangements in accordance with the Under 18 Student Policy.

5.6 Following acceptance, the student’s enrolment status is updated to “Term Activated”, which triggers Student Services to include them in institutional communications and activities, including (but not limited to orientation programs and timetable information.

6.2 The Admissions team is notified of the outcome of the review.

6.3 Where the original refusal decision is upheld, no further action is required by the Admissions team.

6.4 Where the outcome is in favour of the student, the Admissions team proceeds with the relevant step(s) in these procedures to complete the admissions process.

Admissions team