1. Governing policy

The purpose of the Scholarship of Learning and Teaching Procedures (“procedures”) relates to the Scholarship of Learning and Teaching Policy and is to operationalise the scholarship of learning and teaching across the Institution through support, academic management processes and funding initiatives. As a teaching-only higher education institution, all academic staff have access to advanced knowledge and support in scholarship. These procedures are one aspect of the Institution’s Scholarship of Learning and Teaching Framework (“Scholarship Framework”).

2. Scope

All current and prospective academic staff at the Institution, including sessional staff.

3. Principles

3.1 The Institution takes a strategic approach to supporting, rewarding and recognising scholarship.

3.2 The Institution provides equitable access to scholarship opportunities for academic staff and sessional staff.

3.3 Scholarly activities and outputs are embedded in the performance appraisal and contract renewal processes at the Institution.

3.4 Evidence on scholarship is appropriately stored, collated and analysed for effective strategic and operational decision making.

4. Scholarship management

4.1 The Scholarship of Learning and Teaching (SoLT) Committee manages the scholarship of learning and teaching across the Institution.

4.2 The SoLT Committee has broad responsibility for:

a. overseeing the management and analysis of data on scholarly activity at the Institution;

b. reporting on scholarly activity, initiatives and outputs to the Institution’s academic governance committees;

c. assessing applications for scholarship awards against criteria and make recommendations to the Learning and Teaching Committee (LTC) and reported to Academic Board;

d. managing the scholarship budget equitably, as advised by the LTC;

e. assessing and approving applications for financial or in-kind support for scholarly activity in consultation with the Chair, LTC;

f. advising and reporting on the allocation of funds for supporting and managing scholarship to the LTC and Academic Board;

g. commissioning scholarly initiatives designed to innovate or address areas of concern in the context of learning and teaching through action research or other appropriate methodologies in consultation with the Chair, LTC;

h. ensuring that assurance processes meet regulatory requirements on scholarship;

i. evaluating the impact of scholarly initiatives at the Institution;

j. overseeing the management of ethical issues pertaining to scholarship; and

k. investigating any potential threats to academic freedom.

5. Support for scholarly activities and staff appraisal

5.1 The Institution provides support for scholarly activities and outputs. See Guidelines and Application for Funding.

5.2 Academic staff are expected to undertake scholarship of learning and teaching at the Institution, to work collegially and disseminate outcomes of scholarly activities for the benefit of the Institution’s own academic community and national/international and professional communities.

5.3 All academic staff members need to demonstrate at least three scholarly activities per calendar year, from either their discipline or learning and teaching more broadly.

5.4 The Academic Professional Development Framework (Appendix A and B) must be read in conjunction with the Scholarship of Learning and Teaching Policy.

5.5 Scholarly activity and outputs are not limited to academic staff but include sessional staff.

5.6 Scholarly activities and outputs are embedded in annual staff performance appraisals.

6. Equitable access to resources for scholarly activities

6.1 Academic staff have equitable access to scholarly opportunities regardless of their location or the nature of their employment.

6.2 The Institution provides academic staff with online resources for scholarship, including the recording of scholarly outputs and activities in the Scholarly Output & Activity Repository (SOAR).

6.3 SOAR functions as the Institution’s official scholarship portfolio and includes details of scholarly outputs, activities, CVs, applications for scholarly awards/or funding [see Guidelines for Using Scholarly Portfolios].

6.4 Academic staff are provided with examples of scholarly outputs (see Appendix A and B). The outputs are to be agreed with the academic’s performance manager but may also include other examples.

6.5 Evidence of scholarly activities and outputs can be used to support applications for funding, to attend conferences or to enable subsequent scholarly activities that build on earlier examples of evidence in a systematic and iterative manner.

6.6 The Institution will maintain up-to-date library resources, physical and/or online, for the purpose of ensuring access to advanced knowledge for both students and staff which is considered relevant to scholarship.

7. Rewarding excellence in scholarship

7.1 Academic staff and program teams who have planned and implemented innovations for the benefit of student learning and can demonstrate evidence of impact can apply for an award for scholarly excellence open each year.

7.2 Award application forms and guidelines for the process of applying for awards and criteria for their evaluation are detailed in Appendices E and E1 of the Scholarship Framework.

7.3 Academic staff and program teams will be informed about the scholarship awards, including the criteria and process for applying for an award.

7.4 Award applications will be reviewed and ranked by the SoLT Committee and award recipients will be reported to the LTC.

8. Roles and responsibilities

8.1 The Deputy Vice-Chancellor (Learning and Teaching) is responsible for overseeing the implementation of these procedures ensuring appropriate funding support and resources are provided to students and academic staff for professional development.

8.2 The Learning and Teaching Committee monitors opportunities for scholarly development, based on advice and evidence submitted by the SoLT Committee.

8.3 The SoLT Committee is responsible for operationalising and reporting on the management of scholarship activity, including SOAR results, across the Institution. The SoLT Committee is also responsible for advising the LTC in preparation of the learning and teaching and academic operations annual business plans with respect to forecasting the budget for key scholarly functions such as scholarship development and awards for excellence based on a review of costs during the previous year and taking into account any initiatives in the upcoming financial year.

8.4 The Scholarship Director is responsible for managing and implementing the scholarship process at the Institution; including the management of SOAR; the communication of scholarship awards and operationalising the SoLT Committee.

8.5 Academic staff are responsible for ensuring that they are informed by regular scholarly activities, for uploading their scholarly outputs on SOAR and for applying for scholarship awards.

See also Appendix A (Academic Professional Development Framework) and Appendix B (Academic Development Plan)

9. Related documents

Ethics in Scholarship of Learning and Teaching Policy

Guidelines for Using Scholarly Portfolios

Scholarship of Learning and Teaching Framework

Scholarship of Learning and Teaching Policy

Approved by Academic Board 2 August 2019